Inbox and Calendar management

Sifting through spam and keeping tabs on what needs action immediately and what can wait can feel like a job in itself. Which is why I wanted to share my top tips of how to keep on top of your inbox and calendar to help more people conquer even the unruliest of inbox’s.

 

Only keep emails that need action.

 

One option to keep on top of your emails is using Inbox Zero which is designed to help keep your inbox clear or almost empty so that you don’t have to stress over your emails. If you would like to find out more about this process, read this article (https://blog.hubspot.com/service/inbox-zero)

 

However, if this method doesn’t work for you, why not try categorising your emails to create to do lists for your day and week.

 

Set Inbox rules or filters.

 

Many email providers allow you to set up inbox rules or filters that files emails automatically that don’t need to be viewed, but you would keep for when you are doing your tax returns or looking at your cashflow. For example, you receive monthly phone bills that you will not need to look at every month but would need to keep, this email would then bypass the inbox and go straight into the selected folder.

 

Use your calendar to remind yourself what emails require follow-up.

 

If your emails require more than just a simple reply, we recommend adding them to the calendar. If you receive an email that requires not only an immediate response but also some sort of follow-up action, we recommend moving the email into a designated subfolder and put a reminder in your calendar that includes the folder location and the date when follow up is required.

Remove digital distractions.

 

If you want to have designated times for receiving emails, you can set boundaries so that you only receive emails at certain time slots throughout the day. This ensures that your focus remains on the task at hand without the distraction of n9oticifactions popping up regularly on your screen.

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