What are some essential online tools you should using?

What are some essential online tools you should use?

Being a business owner in the modern world means that technology is your absolute best friend. Nowadays, there is an app for everything and figuring out the key ones you should use can be a tough process.

I have collated a list of the top 5 systems I would recommend to both smaller and larger businesses to ensure that you are managing yourself and your business in the most effective way possible.


LastPass is a password management system that adds an extra layer of security to your accounts. It manages all of your logins and makes recommendations to ensure that your passwords are as strong and unique as they possibly can be therefore improving your online security. You can use LastPass on both a professional and personal level as well as modify how you share data with others in order to keep yourself protected.

Book-Keeping Software

Having an organised system to manage your invoices is vital when having your own business Although there are many to choose from, my recommended one is Xero. It is a system I both know and love to utilise for all my business needs and therefore cannot recommend it enough. One of the most prominent parts of Xero is the ‘on the cloud’ function. This means you can access the software no matter where you are.

Related to Xero, Hubdoc is a free add on to your Xero account which integrates and makes loading your receipts and bills easier. It is an extremely user-friendly service that allows you to send your bills and receipts straight across to Hubdoc and through configuring Hubdoc, it sends the information straight across to Xero making the upload process much easier. It is also able to remember different bills meaning that the next time it receives the same bill, it will remember the relevant details. This is an extremely underrated service which I couldn’t recommend more.


Gone are the days of notebooks and notepads to carry all of your information, client information or very important documents. Different apps such as Dropbox now allow you to use the cloud in order to store different documents and media. This can then be shared with the relevant people you wish to access these documents and ensures everything is in one place compared to losing pieces of paper on your desk or amongst emails.

Adobe Sign

Anybody who owns a business understands the importance of a contract. Adobe Sign is a much quicker process for the business by having an online copy with an electronic signature to legally bind the document. By using this method, it is less likely to be lost in filing cabinet.


Managing your time and workload can be a real struggle especially when you have other commitments. Clockify is a free time management service that allows you to track your productivity as well as more importantly, your billable hours. Working across all devices, you can track your timings from anywhere with all the data being synced online. For more tips on how to manage your workload effectively, you can read my latest blog here.

For any additional questions to these tools, please do not hesitate to get in touch and we would be more than happy to assist you in utilising your account.