How to automate your bills to Xero using Hubdoc

Al — Fri, 21 Jan 2022 19:35:51 +0000

“How do I automate my bills to Xero? And why doesn’t my Xero invoice automatically upload to Xero?”

It is a pain to manually add bills into Xero. So we don’t recommend that you do that.

Xero has a free app called Hubdoc that you can use to email (or upload via the app) all your bills, configure them and upload them into Xero.

It takes under 5 minutes to set up Hubdoc to integrate with your Xero, and under 5 minutes for me to show you how to configure your bills so they post against the correct account with the correct VAT.

Then with a simple click of the ‘Publish’ button, your bills are uploaded into your Xero.

If you auto-sync the bill in Hubdoc, then Hubdoc will remember this for future bills received and will automatically push these to Xero.

You can edit your Hubdoc email address to share with suppliers so they send bills directly to HubdocDoc.

You can also set up mailbox rules so that every bill gets forwarded to Hubdoc directly.

I have around 12 rules set up so when I run them monthly all 12 bills go directly into Hubdoc, where I can configure them then are pushed directly to Xero without the need for me to go into Hubdoc.

Xero invoices don’t automatically get uploaded to your Xero and they don’t attach as a PDF either. So for Xero invoices, you simply click PDF in the top right-hand corner and then it gets posted straight into your Xero.

For more tips on using Hubdoc for Xero and much more, subscribe to our newsletter here.

Contact us about how we can help you streamline all aspects of your business systems better with a little superstar treatment, on:

Email: info@jaxstarsolutions.co.uk
Telephone: 020 3362 4436
Mobile: 07811 393520
Website: https://www.jaxstarsolutions.co.uk/

How to manage debtors better: Three easy tips

Al — Fri, 21 Jan 2022 18:32:36 +0000

“Managing my debtors is taking too long. How do I manage my debtors better?”

It shouldn’t take more than 10 minutes a couple of times a month to manage your debtors, depending on how many there are.

Here are my top tips for streamlining the process.

Make sure your bills are in Xero

Ensure that all your bills are processed using Hubdoc or another software and configured correctly to post to the correct account with the correct VAT.

Set reminders

Set calendar reminders to make payments twice a month on the 2nd and the 16th or 17th of every month. This way you cover most businesses’ payment terms because most are 30 days.

Some are fewer and some are more, but most are 30 days. For example, mine is 5 days. In which case you would tell me as your supplier, that you make payments twice a month and my payment will be a few days late.

With clear and timely communication most businesses can usually make adjustments.

Then on the 2nd and the 16th, you just log into Xero, click on ‘Business’ then ‘Bills to pay’ and click ‘Awaiting payment’ and look at the due dates. If the date that day is the 16th, then simply make payments to all the bills that are due before the 16th of the month. Likewise, if the date is the 2nd of the month, you pay any bills due before the 2nd of the month, ensuring you don’t pay any that were paid previously on the 16th. This way you’re always paid up to date.

Ask for convenience

Ask debtors if they have a more convenient way or day to pay. Do they have GoCardless or Stripe so you can set up automated payments? Or if you would prefer a different payment frequency then let them know so you can discuss the options available. This way you can cut down the time you spend making manual payments.

For more tips on using Hubdoc for Xero to manage debtors better, and much more, subscribe to our newsletter here.